Astute Payroll Integration: Host Employer Processes

Aaron Lukas

Modified on: Fri, 18 Mar, 2022 at 1:51 PM

Introduction

Ready Recruit has in-depth integration with Astute Payroll allowing for users on Ready Recruit to push the following information from Ready Recruit to Astute using the API:
PUSH

Hosts (Customers)
Host Contacts (Approvers)
Host Locations (Sites)
Candidates (Employees)
Jobs (Placements)

Along with the ability to Push the above information from Ready Recruit to Astute, the system will also allow for the below information to be pulled from Astute Payroll and displayed in Ready Recruit via
the API:
PULL

Branches (Site)
Department
Host Information
Host Contacts
Host Locations
Candidate Information
Job Information
Leave Balances

HOST EMPLOYER

HOST EMPLOYERS (CUSTOMERS) – LINK TO ASTUTE

Before pushing a placement to the Astute Payroll system, you must first have the Placements Host information in Astute.
If the Host exists within Astute Payroll, you will simply need to use the Host ID from Astute, and add this to the Astute Payroll Tab in Ready Recruit.

This will map the 2 records together allowing users to see the information for that host that exists in both Astute and in Ready Recruit by using the Astute or the Ready Recruit tab.

HOST EMPLOYERS (CUSTOMERS) – PUSH TO ASTUTE

This can be pushed from Ready Recruit if the Host does not exist in Astute yet. To push the Host
information from Ready Recruit to Astute, simply ensure that the required information has been entered into the Host in Ready Recruit:

Legal Name
Trading Name
ABN
Address

Once this information has been added to the Host record in Ready Recruit, go to the Astute Payroll tab on the left-hand side. Here users will find a Push button, allowing this Employer to be created in Astute.
Once this record has been pushed to Astute, the ID created for the Host will be automatically linked to the Host in Ready Recruit.

HOST EMPLOYERS (CUSTOMERS) – UPDATE TO ASTUTE

Where a Host record has been linked to Astute, users will have the ability to push updates from Ready Recruit to Astute.
Where a Trading name, legal name, ABN, Address has been updated in Ready Recruit, this will display differently between the Ready Recruit tab and the Astute tab. As Ready Recruit is the primary record that will be pushed to Astute, the information in Ready Recruit will need to be the source of truth. Simply click on the Update Astute button to push the updated Ready Recruit fields over to Astute, and this will update the Astute records based on the linked ID.

HOST EMPLOYER CONTACTS (APPROVERS) – LINK TO ASTUTE

Before pushing a placement to the Astute Payroll system, you must first have the Placements Approver information in Astute. This requires that at least one Host Contact is added in Astute.
If the Host Contact exists within Astute Payroll, you will simply need to use the Hosts Contact ID from Astute, and add this to the Astute Payroll Tab in Ready Recruit. This will only be available where the Host is linking to the Astute Host. Once the ID for the contact has been added, this will map the 2 records together allowing users to see the information for the host contact that exists in both Astute and in Ready Recruit by using the Astute or the Ready Recruit tab.

HOST EMPLOYER CONTACTS (APPROVERS) – PUSH TO ASTUTE

This can be pushed from Ready Recruit if the Host Contact does not exist in Astute yet. To push the Host Contact information from Ready Recruit to Astute, simply ensure that the required information has been entered into the Host Contact in Ready Recruit:

Name
Number
Email Address

Once this information has been added to the Host Contact record in Ready Recruit, go to the Astute Payroll tab on the left-hand side. Here users will find a Push button, allowing this Host Contact to be created in Astute. Once this record has been pushed to Astute, the ID created for the Host will be automatically linked to the Host Contact in Ready Recruit.

HOST EMPLOYER CONTACTS (APPROVERS) – UPDATE TO ASTUTE

Where a Host Contact record has been linked to Astute, users will have the ability to push updates from Ready Recruit to Astute.
Where a Contact Name, Number or Email Address has been updated in Ready Recruit, this will display differently between the Ready Recruit tab and the Astute tab. As Ready Recruit is the primary record that will be pushed to Astute, the information in Ready Recruit will need to be the source of truth. Simply click on the Update Astute button to push the updated Ready Recruit fields over to Astute, and this will update the Astute records based on the linked ID.

HOST EMPLOYER LOCATIONS (WORKSITES) – LINK TO ASTUTE

Before pushing a placement to the Astute Payroll system, you must first have the Placements Location information in Astute. This requires that at least one Host Location is added in Astute (ideally Placement Worksite).
If the Host Location exists within Astute Payroll, you will simply need to use the Hosts Location ID from Astute, and add this to the Astute Payroll Tab in Ready Recruit. This will only be available where the Host in Ready Recruit is linked to the Astute Host. Once the ID for the Location has been added, this will map the 2 records together allowing users to see the information for the Host Location that exists in both Astute and in Ready Recruit by using the Astute or the Ready Recruit tab.

HOST EMPLOYER LOCATIONS (WORKSITES) – PUSH TO ASTUTE

This can be pushed from Ready Recruit if the Host Location does not exist in Astute yet. To push the Host Location information from Ready Recruit to Astute, simply ensure that the required information has been entered into the Host Location in Ready Recruit:

Name
Address

Once this information has been added to the Host Location record in Ready Recruit, go to the Astute Payroll tab on the left-hand side. Here users will find a Push button, allowing this Host Location to be created in Astute. Once this record has been pushed to Astute, the ID created for the Host Location will be automatically linked to the Host Location in Ready Recruit.

HOST EMPLOYER LOCATIONS (WORKSITES) – UPDATE TO ASTUTE

Where a Host Location record has been linked to Astute, users will have the ability to push updates from Ready Recruit to Astute.
Where an Address Name or Address has been updated in Ready Recruit, this will display differently between the Ready Recruit tab and the Astute tab. As Ready Recruit is the primary record that will be pushed to Astute, the information in Ready Recruit will need to be the source of truth. Simply click on the Update Astute button to push the updated Ready Recruit fields over to Astute, and this will update the Astute records based on the linked ID.